Are going to work? Do you know how to write some business documents such as letter, offer, sales, bill and others? We are going talk more about the business documents but we are focusing how to make them.
Understanding a guide to make something is actually you have read an example of procedure text in English. This instructional documents show you how to make, do, get, and finish some thing completely. Because of that instructional command and orders, the guide will explained in imperative sentences . Now see the following guide!
How to Write Business Documents
Writing something for your business can be pretty intimidating. Well, you don’t have to. Here’s a simple checklist to follow. I’m not saying that following these rules will make your company the next Google, but it will help.
Firstly, take the topic of benefits, not features. Your customers don’t care about you. They want to know “What’s in it for me?”
Secondly, write your benefit like you talk it. Use regular words. Read aloud what you’ve written. How does it sound?
Thirdly, lose the weak words. Don’t describe how your company may, might or should help customers but talk about how your company will.
Fourthly, Use a nice rhythm. Some sentences are long and some are short. Mix them up and keep things interesting.
Fifthly,re-read what you’ve done before publishing. Edit it necessarily. It’s so easy to make mistakes which you don’t notice the first time through.
This instructional guide to write business documents is simplified from: http://EzineArticles.com/?expert=Daniel_F_O’connor
Generic Structure Analysis
Goal; informing on how to write for business
Steps/ method; showing the method in writing for business; choosing the advantageous topic, writing the topic like the way it is talked, re-reading what have been written .
Language Feature Analysis
Imperative sentences; write like you talked, re-read what you have done, etc
Action verb; write, read, etc
Temporal conjunction, firstly, secondly, etc
That’s all about the example of procedure text about writing. The business documents are very formal and for other sample, you can see the articles about business letter below
Writing is the basic skill you must have if you want to enter a working environment. Reading the procedure text about how to write business documents is not difficult but to do it perfectly is not easy. So practice will make perfect. Do it now and happy having English fluency.