Generic Structure and Example of Business Letter

English Admin – Understanding a business letter. Letter is one functional text which students of high school should study besides advertisement, announcement, invitation, brochure, pamphlet, leaflet, memo, and other written texts for business or casual activity.

Today we are learning business letter. How a business letter is written? The easy way to make a business letter is writing through the generic structure. Below is the structure of business letter which commonly found in formal situation.
1. The Salutation: What is it? It is to address a person whose name you do not know. You can write Dear Sir or Madam
2. The Opening: It some phrases and short sentence to open your letter. You can use some below:
We are writing to inquire about…
We are writing in connection with…
We are interested in …and we would like to know…
We have received your letter of….
Thank you for your letter of….

3. The main message or body: This is the main content of your letter. When you are writing a business letter, the accuracy of the main content is absolutely very important. Your content should be neither too long nor too short.
4. The close: It is the way how you can end your business letter. Some phrases can be like:
I look forward to receiving your reply/order/products
Looking forward to hearing from you
I hope that this information will help
Please contact me/let me know if you need any further information
Please feel free to contact me if you have any further questions